Using a virtual fax machine can make storing and even archiving critical information a breeze. This is because it can help you sort these files from your email or fax portal. Thus, it can reduce the need to physically store these documents elsewhere. After all, physical documents can get damaged or even lost very easily. Best of all, there is no requirement to scan the faxes to get them stored electronically.
It’s Good For The Environment
Another good thing about online faxing is its benefits for the environment. When you are using a traditional fax machine, you will end up using a lot of paper. The traditional fax machines out there consume as many as 200 billion pieces of paper in the United States alone. Because of this, it can be very bad for the health of the environment. This only contributes to more destruction of forests and damages that cannot be fixed. Research shows that switching to online faxing can save as much as 10 billion pieces of paper which equates to as many as 1 million trees per year.
It’s Cost Efficient
Another good thing is the fact that online fax services is much more cost-efficient. Maintaining a lot of hardware can get very expensive quickly. After all, you have a lot of maintenance requirements and you’ll be spending a lot of money on ink refills and paper. A virtual fax machine can end up saving your business hundreds of dollars per year depending on how often you use it. This can make a big difference to your bottom line if you are a smaller company. Take a look at our enterprise fax solution.
Along with the countless recurring costs you’ll have with a physical fax machine, you will also need to spend money on continuous maintenance and repair. You will even have to spend money on a local telephone line to use it as well as any long-distance charges you incur. With a virtual fax machine, you don’t need to do so. You only pay for what you’re using and you won’t incur additional expenses.
Convenience
Another good thing about online fax machines is the convenience factor. You are going to have a much more efficient way of getting things done. Having something more efficient can make things a lot more convenient for you. After all, you will have all of the incoming faxes readily accessible right in your portal or inbox. Whereas, if you had a traditional machine, you’d need to spend a lot of time scanning and doing other things.
Likewise, an online fax machine can send out a fax to various numbers at the same time. A traditional machine is stuck with sending only to a single recipient at once. This can make an online fax machine much more convenient and faster for those that need it.
Legal Binding
Another thing about virtual fax machines is the fact that they are legally binding. A lot of companies continue to use traditional fax machines because they can make it difficult to steal data. After all, a criminal would need to know exactly when to interrupt the transmission. Whereas, emails are not legally binding because they aren’t as secure. Thus, they are much more prone to cyber threats.
When you opt for solutions like iFaxapp, you get something that is completely certified and that comes with Proof of Delivery to ensure you have complete legal compliance.
Flexibility
A traditional fax machine has a lot of requirements. Not only do you need to have a machine physically present, but you will need to store all of the documents and more. With a virtual machine, you can store everything in the cloud. This alone makes it much easier to use and it can free up a lot of space in your office. It can help you make your documents much more accessible whenever you need them.
Scalable
While a traditional fax machine requires a lot of investment to scale, a virtual fax machine doesn’t. With the latest providers, you can easily scale to your needs. Whether your company is growing or you need to add more users, you can scale effortlessly. You have providers like Cloud Worldwide Services that make it easy.
Digital Signatures
You also have the option to get digital signatures. This is one of the biggest reasons a lot of companies are switching to online faxing. After all, you get a much stronger signature than some of the other methods available.
A virtual fax machine will enable you to get virtual signatures applied to any document needed without having to print a thing.
